Post it in the comments below! As with any large project, it's best to divide the workload and assign specific tasks to different employees.Starting the process early and maintaining open and frequent communication are the keys to a successful, and less stressful, move. If you are planning an office move or other business relocation, the following tips can help make the move come in on time and on budget. Schedule a cleaning crew the Sunday before everyone is in their new locations. I customized a form I got from my mover to be specific to our move, and included each person’s name & their from/to desk locations (gotta love mail merge); along with about 20 personalized move labels. Please update the article.

228 Park Ave S. #39903New York, NY 10003 USA, "We were able to grow within our facility and not take another floor in this building saving the organization money. Intelligent tools guide you through the entire process, making it easy to find space for every employee. Moving your business to a new office location is a multi-step process that requires careful planning and several preparation steps. A vibrant global community of executive assistants, office managers, administrative business partners, and workplace operators. If you're doing a joint move (a.k.a., a dual military move with your active duty spouse), please visit your local personal property office to get help scheduling your move. DOT No. One of the things that I’ve learned is to NOT move over a weekend.

Managing a big move?

Another trick that got big raves for my team was given them personalized move directions & labels. Find out whether the AC or heat will be on during the move, as some buildings turn off the HVAC by default on weekends, unless you tell them you need it on. Core Features. Designate a “lost and found” area where unmarked boxes or items misplaced during the shuffle can be located. Schedule a walkthrough with the movers beforehand to get familiar with the new location space, parking, security, etc.

Have them take all personal possessions with them. Create and send move notifications. Have tips to add? Print out your Office Move Checklist now! Who are these people…how do they know all of this? Return to the Office Quiz.



Make sure all data cabling is installed and tested before the IT team arrives to setup the network and other equipment. MTR0114272 | OR PUC No. Business relocations are often planned six months in advance, and large commercial moves can require up to two years of planning. The Move Management tool that helps you manage small and large-scale moves like a pro. Resolve seating conflicts. If you don’t hire a move manager or full service mover to handle the details for you, at least create a rough sketch of the floor plan at destination so that the movers know where to place the furniture. Put the maps, contact information, dates for phone disconnect/reconnect, etc. If your company uses SharePoint, have a ‘team site’ for the move committee. It will also help you prioritize the immediacy of what problems and questions should be addressed first. COVID-19. Make sure to contact building management to reserve EXISTING SITE and FUTURE SITE (if moving to a new building) freight elevator(s) and loading dock(s).

Most office movers will not be responsible for moving plants, so you will need to assign someone to be in charge of getting any plants moved. You can modify, approve, or reject requests before they’re actioned, so you always have the final say. OfficeNinjas® is a community of bold, forward-thinking administrative professionals and workplace operators (aka “Office Ninjas”) committed to leading valued and fulfilling professional lives. Moving the office isn’t easy, but with the steps above, your team is headed towards a smooth transition. This way if one of the move team is out for any reason, the rest of the team has access to their information.

It’s a great way to thank your team. The moving company can recollect them, or simply request that it be moved to office storage. Discover the Chipman difference as you relax and turn your move over to us! Download our office move checklist and timeline planner template at the links below! Nice article; you guys can move my office any time! Any more than that will get in the way of the movers and slow them down. Right? Streamline move management from day-to-day relocations or large-scale moves, with move manager's simple move scenario planning and scheduling. They are awesome!

I don’t want to use an estate agent, because of the fees – do you know a more resourceful way I can see available properties in East London? DOT No.

". COVID-19 Resources. Intuitive.

Wow – moving an office twice is definitely a lot of work. Check out our sample template. Filter and visualize workplace data any way you like. To find out more about what all we can do to help for your next move, explore our services below!

Alameda, CA 94501, Chipman Relocation & Logistics U.S. Andrea, Jena, and the folks at Reel Grobman are amazing at what they do and we feel pretty lucky they decided to share their knowledge on office moves! Lastly, direct movers to collect empty boxes as employees begin unpacking. There are definitely pros and cons to moving over a weekend and every business needs to consider what will work best for them.

Let the head of each department take an inventory of all items to be moved in their department. Have a tip to share or a question to ask about moving your office?

Your email address will not be published. It was a lot of work, but I found it fullfilling and a nice change of pace from the day to day work.
Need to re-shuffle an entire team?

Did you have any tips to add? Required fields are marked *. Place “DO NOT MOVE” signs on workstations that are NOT moving.
Create a scenario of your floor plan and play around with seating arrangements until everyone’s happy. Most likely the move will need to be done outside of normal business hours, as most buildings won’t allow moves during office hours. Awesome tip Constance! Most of all, office buildings require it. It didn’t take me long to produce those documents, but it went a LONG way to making my team feel better about the move and the amount of planning that went into it. I have moved my office on two different occassions.

Thanks–I just moved a 40 person team this week. and any other pertinent information there where the appropriate people can get to it.

The next day (typically Monday), it is wise to have a couple movers and IT folks on site to help with miscellaneous issues, and let staff know about the designated lost & found area. With movers in California, Washington and Oregon, in addition to a worldwide network of agents, Chipman Relocation & Logistics expertly manages residential, commercial and international moves efficiently and to customer satisfaction. Stay close to the movers to guide them with any questions that might (and always do) come up. Move Reports keeps all of your moves and move communication neatly organized. Easy to use.

Safeguard. Distancing Planner. Thank for this article!

Desk Booking. 077949 | Mayflower Transit, LLC U.S. Well I don’t know if we want to go thaaat far haha, but these ladies could probably make it happen! However, only those managers should be present during the move. Request boxes from the moving company 2 weeks prior to the scheduled move date. The week before moving you may need assistance with packing, so be sure to inquire about this with your moving company in advance. Always have a facilities contact on site (that is familiar with the move) to help with any questions that arise. Reports & Analytics. Download our Office Move Checklist Excel template and be prepared for moving into your new office. I need to move my team as we are growing and can no longer fit in our office. Remember – preplanning is the key element – no amount of last minute lists can make up for a month of preparation.

Worry not!

The building may limit the amount of time you can park at the loading dock, require that floors be covered or protected, and that elevators are reserved in advance.

Let’s face it – the thought of moving any size office to another location is overwhelming and can typically lead to stress and anxiety. Rule of thumb: If less than 50 people (+/-), IT team can disconnect and reconnect equipment at the same time (note: 11pm – 12am is a typical cut-off time). We’ve outlined some easy steps and helpful tips to ensure a painless and stress-free office move. To get prepared for the inevitable challenge of “who goes where”, it’s best to schedule a meeting with the leadership team to determine the most efficient and practical seating chart.

to OpenXML … Four weeks before the move date, determine headcount, team adjacencies and any special requests. Request that the movers place any miscellaneous items in this area to solve at the ‘Post-Move’ on Monday. Share them in the comments section. The Office Migration Planning Manager (OMPM) 2010 is a group of tools designed to help administrators during the planning and testing phases of a Microsoft Office 2010 or Office 365 deployment. Lastly, direct movers to collect empty boxes as employees begin unpacking. OfficeSpace turns your floor plan into a powerful reporting tool. The moving company can recollect them, or simply request that it be moved to office storage.

Instead work with the team leads to ID the people who need to be moved first/last (perhaps a day in advance or a day after) so that their connectivity to your customers is never cut off. Subscribe for access to our weekly newsletter!

Search for people, rooms and resources. Visual Directory. Schedule the move with the building you are moving into as well as out of. Before the move, walk the new space with the building manager to ensure it’s ready for business (no broken bulbs, leaks, etc.). You can preview and edit notifications before they’re sent. Access all of your completed moves, and see which moves are on the horizon. Move Manager. For example, quickly glance at each workstation to ensure phones and monitors lit up. Buy the movers dinner during the move! Scenarios are collaborative, so you can invite stakeholders to view and make adjustments at any time. HG6985, Best Practices When Moving During the Coronavirus Pandemic, How to Get Rid of Office Furniture in 3 Sustainable Ways, How Modern Office Layout Trends Have Impacted Office Moving. This will take a lot of stress off of management so that there are less holes in the wall (from mistakes) and that everything in the office gets hung the right way. Stay tuned for future articles from them :). Strategic planning for a commercial move can make the difference between a hectic relocation with costly downtime and a smooth transition with little to no lost hours of operation. Before transporting boxes to the new location, do a quick run-through to make sure all boxes and equipment are labeled. OfficeSpace & COVID-19.

Powerful.

Your move matrix will come in handy to track any post-move issues. First things first, organize your IT disconnect/reconnect crew to disconnect everyone’s workstations for the movers to relocate.

DOT No. Determine what printed materials such as business cards, envelopes, and stationary will require address changes. Make sure the moving company you hire has insurance, and get them to fax you a copy of it. Check with state law in regards to the amount of time a company is required to provide notice to their employees. We applaud you! Choose to automate your move notifications and make sure everyone knows when and where they’re moving. 1040 Marina Village Pkwy Ste 100, If you’re moving existing IT equipment, make sure it’s unloaded first so the IT team can immediately get to work setting up the network, phones, etc. Features. Whether you’re looking to move from city to city or state to state, Chipman offers a unique and personalized moving service.

Print customized views of your floor plan that highlight exactly what you need to see.


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